Constitution

The Monmouthshire Ladies’ County Golf Association Consitution.

Constitution

MONMOUTHSHIRE LADIES’ COUNTY GOLF ASSOCIATION

CONSTITUTION

1. TITLE

The Association shall be referred to as the “Monmouthshire Ladies’ County Golf Association” and shall henceforth be referred to as “the Association”. The Association boundaries are to the East, the River Wye, the West, the River Rumney, South the Bristol Channel and north the Herefordshire and Breconshire border.

2. OBJECTIVES OF THE ASSOCIATION

1. To further the interests of Ladies’ and Junior Girls’ Amateur Golf in Monmouthshire.

2. To maintain, administer and regulate the County Championships and all other competitions and events held under the auspices of the Association.

3. To manage the finances of the Association to ensure the interests of ladies’ and Junior girls’ amateur golf in Monmouthshire are met.

4. To select and manage all County Teams.

5. To make, maintain and publish such rules and regulations as may be necessary for the above purpose in line with the Rules of Golf.

3. OFFICERS OF THE ASSOCIATION

1. President, who shall hold the post for three years, thereafter shall be ineligible for re-election to this office for three years.
2. Vice Presidents, whose names are proposed by the Executive. They shall be elected for service to the Association and their number is limited to six (6) at any one time.
3. Captain, who is selected for two years immediately after serving two years as Vice-Captain. She is thereafter ineligible for re-selection to the office of Vice-Captain for a further two years.
4. Vice-Captain, who shall be proposed by the Captain with the support of the Executive.
5. Honorary Treasurer, Honorary Secretary, Honorary Assistant Secretary and the Junior Organiser shall be nominated annually by the executive and can stand for re-election each year. All the above positions have to be ratified by the members at the Annual General Meeting.

4. MANAGEMENT

The Management of the Association shall be vested in the Executive Committee, hereafter referred to as “The Executive” and shall consist of:-
1. All Officers of the Association.
2. Vice-Presidents in a non-voting, advisory capacity only.
3. One delegate from each of the affiliated clubs who is a member of that club and of the Association.
The Captain shall take the chair at all meetings of the Executive. Should both the Captain and Vice-Captain be absent, the President or any other Officer will chair.
At Executive meetings, all Officers and nominated delegates (excluding Vice-Presidents) shall have a vote. The chair shall also have a casting vote.
The numbers necessary to form a quorum shall be nine, of which five shall be Club Delegates .

5. POWERS OF THE EXECUTIVE

1. To propose Vice-Presidents whose numbers are limited to six (6) at any one time.
2. To appoint a selection sub-committee, consisting of The Captain, Vice-Captain, Junior Organiser and two other members of the Association. The Captain shall chair this subcommittee. Three members shall form a quorum. The Selection Committee will organise and oversee all coaching and training of the Senior and Junior Squads.
3. To be responsible for setting the criteria and rules of all competitions and events,
4. To decide any honorarium or reasonable expense to be paid to any person acting on behalf of the Association
5. To manage and approve all financial transactions and purchases required by the Association.
6. The Executive shall have the power to make bylaws to meet temporary emergencies as they consider necessary for the wellbeing of the Association.
7. Have the right to discipline any member who has been found guilty of misconduct or any breach of the Rules. (See Appendix 4) Any member who is dealt with under this Rule has the right of appeal.
8. To assist with the arrangements for junior girls’ golf in the County (CRB checks etc.), ensuring the Junior Organiser and all adult participants are legally covered to do so.

6. AFFILIATION OF CLUBS TO THE ASSOCIATION

1. A club wishing to become affiliated to the Association shall apply in writing to the Honorary Secretary. Subject to ratification of the Executive and payment of the appropriate subscription, the club shall be entitled to all privileges of membership of the Association.
2. Affiliation to the Association will require the club to stage County events on dates mutually agreed between the club and the Association.
3. All lady members who have purchased a County Card will be eligible to compete in all County events.

4. The annual subscription for affiliation of a club to the Association shall be approved by the Executive. The present subscription is £15.00. This fee shall be due on 1st November each year and is to be paid at the Annual General Meeting. In the event of the annual subscription not having been paid by 1st January of the following year, the affiliated club concerned shall be expelled from the Association with immediate effect and the Honorary Secretary shall confirm such expulsion in writing within 28 days.

7. MEMBERSHIP

Open to all lady golfers who are members of an affiliated club lying within the boundaries of the Association and not being members of another County Association in the current year.

8 FINANCE

The Association shall be financed by the subscriptions paid by the affiliated clubs and by the sale of county booklets and other monies raised/donated.
The Honorary Treasurer shall be responsible for all monies belonging to the Association and shall pay all accounts passed by the Executive, obtaining receipts for the same.
The financial year shall terminate on 31st August in each year. Accounts shall be prepared and audited for presentation at the Annual General Meeting.

9 ANNUAL GENERAL MEETING.

1. The Annual General Meeting shall be held within the last fourteen days of October of each year in order to:-
(a) Receive and adopt the report of the Captain
(b) Receive and adopt the report of the Honorary Treasurer and Statement of Accounts, duly audited. She will also present a forecast of future expenditure.
(c) Receive and adopt other reports.
(d) Elect and confirm appointments for which notice will have been given.
(e) Transact any other business, of which notice will have been given.
2. The President of the Association, or in her absence, The Captain, shall take the chair at General meetings. The Chairman of the Meeting shall have a casting vote
3. All full members of the Association shall be entitled to vote at General Meetings
4. The number necessary to form a quorum shall be 32.
5. Notice of any resolution to be considered at an Annual General Meeting or Special General Meeting shall be given in writing to the Honorary Secretary, 6 weeks prior to the date of the meeting. The Secretary shall send notice of any such resolution to all members of the Executive and the affiliated Clubs.
6. Any changes to the Constitution must be considered and voted on at the Annual General Meeting or Extra Ordinary General Meeting and accepted by a two-third majority of the meeting. Any alteration or addition to the Constitution shall take effect from the date of the meeting.
7. In the event of any rule being breached, the Executive will take action and its decision shall be final.
APPENDIX 1
(BOUNDARIES OF THE MONMOUTHSHIRE COUNTY ASSOCIATION)
(Historic)

In 1925 when the “Monmouthshire Ladies’ County Golf Association” was inaugurated, the County Boundaries were as follows:-
1 By the Wye River in the east
2 By the Rumney River in the west (i.e. At the bottom of Rumney Hill, at the roundabout into the City of Cardiff)
3 By the Bristol Channel in the South
4 By the borders of Herefordshire and Brecon in the North
These boundaries have not changed and any club that lies within those boundaries is classed as being in the “Monmouthshire Ladies’ County Golf Association” area.
A map is available to be seen, should it be required.

APPENDIX 2
JOB DESCRIPTIONS
(A)
PRESIDENT.
THIS APPOINTMENT IS FOR A THREE YEAR TERM

1. To Chair the AGM.
2. To attend the County Luncheon.
3. Whenever possible to:
Attend meetings of Monmouthshire Ladies’ County Golf Association.
Attend County matches
Attend junior events and practice clinics
On a request from clubs to attend certain club events, i.e. Coffee mornings etc. (usually to collect a donation cheque towards County funds). If unable to attend, advise the County Captain in order that another member of the County Officers may be requested to attend.
To arrange and attend a meeting with Vice-Presidents/Past Presidents. This meeting should take place on the Friday of the County Championships.
4. The President is entitled to claim expenses for mileage, postage and telephone costs

The previous four Presidents (as at 2013) are:
Mrs Barbara Chambers
Mrs Ceri Waite
Mrs Jean Hughes
Mrs Joan Morgan

APPENDIX 2
JOB DESCRIPTIONS
(B)
CAPTAIN

THIS IS A TWO YEAR TERM OF OFFICE, AFTER SERVING TWO YEARS AS VICE-CAPTAIN
1 To further the interests of Ladies’ amateur golf in Monmouthshire
2 To run, with the aid of the Secretary both the qualifying round of the County Championships and the knock-out rounds of both the Silver and Bronze Championships.
3 To appoint selectors for the County Team.
4 To select, with the aid of the selectors, a county squad.
5 Arrange dates and times for squad training
6 Arrange the venue and date of County 1st Team Matches in consultation with the Honorary Secretary
7 To confirm arrangements with your opposing County Captain, including arrangements for visitors’ practice round, if required.
8 If necessary, book accommodation for away fixtures.
9 Make sure that the tee markers and County flag are available for home matches and flags for away fixtures.
10 Make arrangements for a practice round for the Monmouthshire team, if necessary.
11 To chair, the County Executive meetings held approximately six times a year and report on all activities of the 1st team.
12 Attend the County Annual General Meeting and report on all County activities.
13 Attend the Glamorgan and Monmouthshire Ladies’ Golf League Committee meetings and AGM held in December.
14 To arrange, during the second year of Captaincy, a County Lunch.
15 The Captain is entitled to claim expenses for mileage, postage and telephone costs

APPENDIX 2
JOB DESCRIPTIONS
(C)
VICE CAPTAIN

This is a two-year term of office at the personal invitation of the County Captain.
1 Assist and support the Captain in furthering the interests of Ladies’ amateur golf in Monmouthshire.
2 Run the County Bronze Championship Qualifying Day with the Assistant Secretary and then attend and assist at the Championship match play stages.
3 Captain the County 2nd Team
4 Arrange the following year’s venue and date in consultation with the County Secretary – “County” greens status is not essential.
5 Confirm arrangements with your corresponding Vice-Captain, including arrangements for visitors practice round, if required
6 Liaise with the host golf club with reference to meals, times, etc.
7 Book accommodation, if necessary, for away fixtures.
8 Select the team in consultation with the Selection Committee.
9 Make arrangements for a practice round for the Monmouthshire team, if necessary.
10 Attend on the day and Captain the Team.
11 Take tee markers for home fixtures and flag for home and away fixtures.
12 Write “thank you” letters following the match to the host club and the opposing captain after an away match, as appropriate.
13 Attend the County Executive meetings held approximately six times a year and report on the 2nd team activities.
14 Attend Training Committee meetings as and when called.
15 Attend Selection Committee meetings as and when called.
16 Arrange and supervise 2nd Team squad training/practice.
17 Junior Coaching – attend and support the Junior Organiser whenever possible.
18 Attend and assist at Junior events, including South Wales Girls events whenever possible, in your area.
19 Attend the County Annual General Meeting and report on 2nd team activities.
20 Attend the Glamorgan and Monmouthshire Ladies’ Golf League Committee meetings and AGM held in December.
21 Attend and assist the County Captain at inter-County matches.
22 The Vice Captain is entitled to claim expenses for mileage, postage and telephone costs.

APPENDIX 2
JOB DESCRIPTIONS
( D )
THE HONORARY TREASURER
ELECTED ANNUALLY AT THE AGM, HAVING BEEN PROPOSED AND SECONDED

1 Responsible for the overall control of budgeting and accounting and for ensuring that appropriate financial control systems are in place.
2 To attend County Executive meetings, to provide a written financial report and to give financial advice to the Executive Committee.
3 Liaise with elected Auditors and present the Audited Accounts and a Report at the Annual General Meeting.
4 Keep a ledger of all financial transactions
5 Pay all invoices and expenses as and when presented.
6 Bank all monies received
7 Monitor the Bank Accounts and transfer monies in the best interests of the Association.
8 Acknowledge receipt of any donations.
9 Attend County events whenever possible, to prepare Prize Vouchers and to oversee the raffle.
10 The Treasurer is entitled to claim expenses to cover mileage, postage and telephone costs.

APPENDIX 2
JOB DESCRIPTIONS
(E)
HONORARY COUNTY SECRETARY
ELECTED ANNUALLY AT THE ANNUAL GENERAL MEETING HAVING BEEN PROPOSED AND SECONDED

1 Responsible for arranging the golfing calendar for the forthcoming season ready for distribution to members at the Annual General Meeting.
2 Responsible for the preparation and distribution of the Agenda for the County Executive Committee meetings in consultation with the County Captain.
3 Attend all County Executive Committee meetings.
4 Receive and reply to any Correspondence.
5 Prepare and distribute Minutes of the County Executive Committee meetings to the Officers, Vice-Presidents and Club Representatives within two weeks of the Meeting.
6 Compile the County Booklet, in consultation with the County Captain, for presentation to the printers in December, to be “proof” read in early January, ready for distribution to the Club representatives at the February County Executive Committee Meetings.
7 On receipt of entry forms for all county events, compile starting sheets and distribute a copy to all clubs and send to individuals who enclosed a stamped addressed envelope with the form.
8 Ensure the return of all cups and trophies in time for presentation, as appropriate.
9 In consultation with the club representative, liaise with the host club to finalise arrangements for each County event regarding tee times, catering, etc.
10 Run County Events to including checking of scores and confirming winners and compiling lists in readiness for announcing the winners at the Presentation
11 Returning a list of scores to each participating club for handicap purposes.
12 Present gratuities to the Catering and Ground staff on the competition day.
13 Arrange County Luncheon every 2nd year.
14 Prepare, in consultation with the County Captain, agenda and distribute previous year’s AGM Minutes to all affiliate clubs 6 weeks before AGM ensuring receipt 21 days prior to the date of the AGM.
15 Ensure the return of all cups and trophies and notify winners to attend AGM for re-presentation.
16 Attend the AGM, setting up prize table with County Cloth.
17 The Honorary Secretary is entitled to claim expenses to cover mileage, postage and telephone costs.

APPENDIX 2
JOB DESCRIPTIONS
(F)
ASSISTANT HONORARY COUNTY SECRETARY
ELECTED ANNUALLY AT THE ANNUAL GENERAL MEETING HAVING BEEN PROPOSED AND SECONDED

1 Responsible for arranging and administering the County Bronze Qualifying Competition together with the County Vice Captain
2 To liaise with the club hosting the competition with regard to catering etc.
3 To make sure that flags and tee markers are at the host club prior to the commencement of the competitions.
4 Deputise for the Honorary Secretary when required.
5 The Honorary Secretary is entitled to claim expenses to cover mileage, postage and telephone costs.

APPENDIX 3
VICE-PRESIDENTS

Vice Presidents are selected for having given outstanding service to the County Association. The maximum number of Vice Presidents at any one time has been set at six (6).
As a position of Vice President becomes vacant, a sub-committee will be convened to discuss the vacancy and may or may not decide to appoint a replacement at that time.
Unfilled vacancies for Vice President may be filled, by an appointed sub-committee, at any time a suitable candidate becomes available.

APPENDIX 4

DISCIPLINARY AND APPEALS PROCEDURES

1. DISCIPLINARY PANEL

1. The Disciplinary Panel, consisting of five officers, shall have the power to act in the name of the County Association and determine disciplinary proceedings coming before it, with no referral back to the Executive Committee. The County Captain will act as Chairman of the Panel.

2. Any member of the Disciplinary Panel declaring a conflict of interest in relation to a particular matter under consideration shall be excluded from the proceedings.

3. If a complaint has been made that warrants disciplinary action, then a Disciplinary hearing made up of any three of the five tribunal members shall be convened.

2. DISCIPLINARY HEARINGS

1. Any complaint must be in writing and signed with contact details (anonymous documents will not be considered) and lodged with the County Secretary within 7 days of the alleged incident.

2. The complaint must specify the details of the alleged incident or grounds for complaint including if appropriate, which provision of the Rules of Golf has been breached.

3. Copies of the complaint must be sent to the Captain and to the member complained of, making it clear to the latter that, if she wishes, she may submit, in writing, any observations on the complaint within seven (7) days. It should be made clear that the Member is under no obligation to make any statement.

4. After 7 days the chairman of the Disciplinary Pane should do the utmost to resolve the issue as soon as possible. The Panel may, however, be able to resolve the issue without a formal disciplinary hearing, if this is the case then the matter is deemed to have been resolved.

5. If however there is a formal disciplinary case to be made, the Captain will be responsible for convening the hearing formally and for selecting Officers to form the Disciplinary Panel.

6. In the event of a formal disciplinary hearing the Captain will inform the Disciplinary Panel, and the member/s against whom a complaint has been made, of the grounds of complaint, enclosing copies of any supporting information or written evidence which documents the complaint and shall invite that member to make written representations in answer to it, all within a reasonable time-scale not exceeding 14 days.

7. The Chair of the Disciplinary Panel shall convene a hearing of the Disciplinary Panel by serving not less than 14 days’ notice of the date, time and place of the hearing on members of the Disciplinary Panel, the Member who is the subject of the complaint and such other bodies or persons as the Chair of the Disciplinary Panel considers appropriate.

8. Any person that is subject to a disciplinary hearing shall be supplied with a copy of the original complaint and any additional material provided to the Disciplinary Panel, including notice of any witnesses to be called or their evidence.

3. MEMBERS RIGHTS

Each Member shall have a right to the following:

1. To be advised of the nature of the complaint

2. To be present in person at any hearing and to be advised 14 days in advance of the date, time and place of such hearing.

3. To representation by an observer or witness to the proceedings

4. To state her case, call relevant witnesses and provide evidence at this hearing.

5. A shorter notice period can be given if agreed with the respective parties to the hearing.

6. Names of any witnesses being proposed by the Member should be advised to the Captain five (5) days before any hearing.

7. If the Member is unable to attend at the meeting, he should notify the Captain in writing.

8. If the Member elects not to attend the meeting, without good reason, the disciplinary hearing may proceed in their absence.

4. DISCIPLINARY PROCEDURES

Unless the Disciplinary Panel otherwise directs the procedure will be as follows:

1. The Disciplinary Panel will explain the process, the substance of the complaint and the right of appeal.

2. Any other witnesses to be called will then be heard (or in the situation where the witness is unable to attend, then their signed written statement will be read out).

3. Any witnesses are to be excluded from the hearing until required to give their evidence and must retire immediately after giving their evidence and answering any questions from the Disciplinary Panel.

4. Questioning of the parties or any witnesses may only be directed by the Disciplinary Panel or as otherwise permitted by the Disciplinary Panel at its discretion, acting fairly and reasonably.

5. Notification of the decision, including any sanctions, with appropriate reasons shall be issued by the County Secretary in writing, to the Member and all other persons concerned within 3 working days of the hearing.

6. The hearing of proceedings by the Disciplinary Panel shall be recorded by the taking of minutes.

7. The record of the proceedings and all papers associated with the proceedings shall be held by the County Secretary in a secure and appropriate manner for a minimum period of three years.

8. Copies of the record shall be made available to any person affected by the decision of the Disciplinary Panel or Appeals Committee.

9. Any notices or correspondence to be sent to any Member or person under these procedures shall be by first-class post or, if appropriate, secure electronic mail, to the last known address of that Member.

10. Notices and correspondence should be deemed to be delivered in relation to electronic mail and first-class post at the next day after sending. The relevant time period shall begin on the deemed date of receipt.

5. PENALTIES

If a member is found to be in breach of the rules of the County or Conduct unbecoming the Disciplinary Panel shall have the power to impose on the Member/s one or more of the following penalties:

1. Issue a letter warning the Member as to their future behaviour. All warnings should be recorded and held for a period of six months.

2. Suspension of membership of the County for a period decided by the Disciplinary Panel, with no refund of any membership fees.

3. Permanent withdrawal of membership, with no refund of any membership fees.

4. Request restitution where damage is done during an act of misconduct.

6. RIGHTS OF APPEAL AND APPEAL HEARING

A member wishing to appeal against a decision of, or penalty imposed by, the Disciplinary Panel under the disciplinary procedure above, shall lodge their appeal in writing with the County Secretary within 14 days of the date of the letter of notification of the decision by the Disciplinary Panel.

In the event of an appeal being lodged the following procedures will be followed:

1. Any penalty imposed by the Disciplinary Panel will be deferred pending the outcome of the appeal. If the penalty being appealed includes suspension (except where the original complaint was regarding the use of threatened or actual physical violence), the start of the period of suspension may be deferred pending the outcome of the appeal.

2. An Appeal Panel shall be appointed by the County Captain comprising three Executive Committee members, none of whom had been members of the Disciplinary Panel which reached the original decision on the matter, and the Captain will chair the panel.

3. The Captain shall give to the relevant member at least 14 days’ notice in writing of the date, time and place of the appeal hearing and shall give them the opportunity of being heard in person or by written submission.

4. The notice shall set out details of any additional evidence which has been made available to them since the original hearing.

5. If the member is attending the hearing in person they will receive any additional supporting information or written evidence which documents the complaint.

6. The Appeal Panel shall adjudicate upon the matter taking into consideration written or oral evidence of the relevant member and consider any additional information given to them, as it thinks fit.

7. The Appeal Panel may cancel, reduce, confirm or increase the penalty under appeal or substitute a penalty of a different form.

8. The decision of the Appeal Panel is final.

9. The hearing of proceedings by the Appeals Panel shall be recorded by the taking of minutes by the County Secretary or another nominated and appropriate person.

10. The record of the proceedings and all papers associated with the proceedings shall be held by the County Secretary in a secure and appropriate manner for a minimum period of three years.

11. Copies of the record shall be made available to any person affected by the decision of the Disciplinary Panel or Appeals Panel.

12. Any notices or correspondence to be sent to any Member or person under these procedures shall be first-class post or, if appropriate, secure electronic mail, to the last known address of that Member.

13. Notices and correspondence should be deemed to be delivered in relation to electronic mail and first-class post at the next day after sending. The relevant time period shall begin on the deemed date of receipt.

APPENDIX 5
TRANSPORTATION POLICY
(Adopted from GUW Policy)
1. Aim of Policy

1.1 This policy is the Transportation Policy for all MLCGA Competitions. It sets out the circumstances in which golf buggies may be used in events organised and managed by the MLCGA.
1.2 MLCGA wishes to encourage the participation in golf of all players with disabilities. This Policy is in accordance with the MLCGAs’ obligations under the Disability Discrimination Act 1995.
1.3 For the purposes of this Policy any reference to “golf Buggy” shall include any vehicle deemed to be a golf buggy by the MLCGA.
1.4 For the purposes of this Policy any reference to a “member of the Committee” shall refer to any Officer of the MLCGA with responsibility for taking a decision on the use of a golf buggy.
1.5 For the purposes of this Policy, any reference to disability shall mean a physical or mental impairment that has a sustained and long-term effect.
1.6 For the purposes of this Policy, valid medical confirmation of disability shall mean a valid, current medical certificate of the extent and effect of the disability from a medical practitioner together with any additional information that a Committee member considers necessary in the circumstances.
1.7 This Policy has been prepared specifically for the Golf Union of Wales and adopted by MLCGA with the consent of the Golf Union of Wales. Other golf clubs should take separate legal advice in the event that they wish to put in place a transportation policy appropriate to their specific needs.

2. Who may use a golf buggy

2.1 It shall be a condition of any competition organised by the MLCGA that players must walk at all times during a stipulated round, unless permitted to ride by a member of the Committee, in accordance with the County Transportation Policy. The penalty for a breach of this condition is detailed under the specimen Condition on pages 138-139 of the English edition of the 2004-2007 Rules of Golf published by R&A Rules Limited.
2.2 A golf buggy may be used by a player who:
(a) can provide a valid, current medical certificate of disability in accordance with this Policy.
(b) has requested permission to use a golf buggy by the closing date for that competition.
(c) has obtained written permission to use a golf buggy from [a member of] the Committee 14 days in advance of play or, in the event that the disability arises less than 14 days before the event, as soon as practicable.

2.3 For disabled Players under the age of eighteen years a member of the Committee shall reserve the right to specify that the golf Buggy is driven by another person of that Committee member’s choice.
2.4 A golf buggy may be used by a caddie who
(a) can provide a current medical certificate of disability in accordance with this Policy;
(b) has requested permission to use a golf buggy by the closing date for that competition; and
(c) has obtained written permission to use a golf buggy from [a member of] the Committee 14 days in advance of play or, if this advance permission is not possible, on the day of the proposed play.
2.5 In the event that a player has no valid current medical certificate then a member of the Committee may still permit the player to use a golf buggy if she deems the use of a golf buggy appropriate and necessary in the circumstances as result of the player’s physical impairment.
2.6 In cases where a player is permitted to use a golf buggy but due to the nature of the disability is unable to drive the golf buggy, then a second person shall, at the discretion of a member of the Committee, be entitled to drive the golf buggy on the player’s behalf. In cases where a member of the Committee refused to permit the use of a golf buggy then she shall inform the player of the decision, the reasons for it, and the right to appeal this refusal to the Appeals Committee in accordance with this policy.

3. Conditions in which use of a golf buggy may be permitted

3.1 In determining whether or not to permit a player or caddie to use a golf buggy, a member of the Committee shall have regard to the following health and safety considerations:
(a) relevant weather conditions;
(b) topography and ground conditions;
(c) condition of and suitability of golf buggy; and
(d) any other considerations which could impede the safe use of a golf buggy.

3.2 In the event that a member of the Committee believes that for reasons of health and safety a golf buggy shall not be used by players at a particular time she may:
(a) refuse to grant permission for the use of a golf buggy, and shall inform the player of the decision; or
(b) revoke any such permission in the event of new health and safety considerations have come to light since the granting of the initial permission to use a golf buggy; and shall inform the Player of the reasons for it and the right to appeal this refusal to the Appeals Committee under this Policy.

4. Conditions for use of golf buggies

4.1 A player permitted to in use a golf buggy must agree to the following terms and conditions of use:
(a) Any person operating a golf buggy must do so with the utmost courtesy, care and consideration for the safety and convenience of others and in accordance with any relevant golf buggy operating guidelines.
(b) The Committee may require that a golf buggy must not exceed walking pace and/or must not have a covered roof.
(c) A golf buggy shall be for the sole use of the player and her equipment unless a member of the Committee deems that for reason of physical impairment a second person is required to drive the golf buggy.
(d) A golf buggy must not impede or interfere with normal pedestrians or vehicular traffic flow on the roadways, ramps and pavements.
(e) A player who has been granted permission to use a golf buggy (and any other person who has been permitted to drive the golf buggy) must remain seated in the golf buggy at all times while the vehicle is in motion.
(f) Drivers of golf buggies must comply with directional signs and not used prohibited areas including public highways and payments.
(g) A player who has been granted permission to use a golf buggy (and any other person who has been permitted to drive the golf buggy) must accept responsibility for any losses or injury sustained as a result of her fault whilst using the golf buggy.

4.2 Failure to agree to the terms and conditions contained in rule 4.1 by signing a Golf Buggy Policy Consent Form may result in the player being denied permission to use a golf buggy.

5. Appeals Procedure

5.1 Any decision by a Committee Member:-
(a) refusing a player permission to use a golf buggy in the competition under clause 2.5
(b) refusing a player permission or revoking permission to use a golf buggy in the competition for reasons of health and safety under clause 3.2; or
(c) refusing a player permission to use a golf buggy in the competition under clause 4.2
can be appealed by the player to the Appeals Committee comprising three members of the MLCGA Executive Committee.

5.2 An appeal shall be made in writing to the Appeals Committee within 5 (five) working days of the date of the initial decision. Any written appeal request shall also include a statement by the player of the reasons why she is seeking to appeal the decision.

5.3 The Appeals Committee shall make a decision on an appeal and communicate it to the player within 10 (ten) days of the initial appeal. Such decision shall be final.

August 2013

Monmouthshire Ladies’ County Golf Association

Monmouthshire Ladies’ County Golf Association